Exhibitors 2018-07-20T13:26:07+00:00

Exhibitors

All attendees, exhibitors, and exhibitor assistants must register.
Please read all information below before registering.

Cancellation Policy

  • Registration cancellations are accepted until July 15.
  • Cancellations received before May 15 are refunded the week of May 15.
  • Cancellations received after May 15 are refunded the week of July 15.
  • Refunds cannot be issued after July 15.
  • Transferring registration to another person may be done at any time by using the update link found in your registration confirmation email.

Convention Program Guide Listing

If you wish to have your booth listed in the Convention Program Guide you must register by June 30.

Part of our witness as Christians, Seventh-day Adventists, and ASI members is how we act and interact within the convention center facility and with other vendors and residents in the area. Your compliance with all policies and procedures, including those listed below, is much appreciated.

Exhibitor Pricing

  Single End Cap Quad Additional
Registrations Included 2 3 5 1
Meals Packages 1 1 1 0
Early $991 $1,772 $3,460 $626
Advance $1,011 $1,792 $3,480 $646
Onsite $1,021 $1,802 $3,490 $656
ASI MEMBEREarly $829 $1,455 $2,895 $505
ASI MEMBERAdvance $849 $1,475 $2,915 $505
ASI MEMBEROnsite $859 $1,485 $2,925 $535

Single Space

A single 10’x10’ booth with only one side exposed to an aisle. Maximum back-wall height is eight feet (8’) and is allowed only in the back 1/3 of the booth. Display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors.

End Cap space

Usually located at the end of a row, an end-cap is composed of two regular booths (10’x20’) and exposed to aisles on three sides. The maximum back-wall height of eight feet (8’) is allowed only in the back 1/3 of the booth space and within five feet (5’) of the two side aisles. Display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors.

Quad Space

A separate four-space island. Composed of four regular booths (20’x20’), a quad is exposed to aisles on four sides. Exhibitors may use the full cubic content of the space as there are no height restrictions. However, exhibitors must provide sufficient see-through areas so that they do not completely block the view of the adjacent exhibits.

Exhibitor Hall Hours

Wednesday, Aug 1

8:00 am – 6:00 pm – Exhibit Hall Setup
9:00 – 10:30 pm

Thursday/Friday, Aug 2–3

11:00 am – 5:00 pm
*9:00 – 10:30 pm

Sabbath, Aug 4

*1:45 – 4:45 pm
9:00 – 10:30 pm

*Non-commercial exhibits only during Sabbath hours.

Exhibitor Agreement

  1. We understand that solicitation of financial donations is limited to the exhibit hall.
  2. We agree not to engage in commercial or secular activities during Sabbath hours.
  3. We will promote a positive and supportive position toward ASI and the Seventh-day Adventist Church.
  4. We understand that distribution of any promotional material is limited to the exhibit hall.
  5. We understand that ASI approval of our exhibitor application is not an endorsement of our product(s) or service(s).
  6. We understand that ASI is not responsible for damage or loss to our exhibit or belongings.
  7. We have read and agree to the ASI Cancellation Policy (see below).
  8. We will not serve food or drink samples at the convention without obtaining prior approval.
  9. We understand that no outside food or drinks are to be brought into the Exhibit Hall (see exception below in “Dining Hall / Outside Food & Beverage” section).
  10. We have read all exhibitor information, requirements, and commitments pertaining to exhibitor and registration and agree to comply.
  11. We have read and will comply with all Policies & Procedures pertaining to the Convention Center.

Policies & Procedures

Children:  Children under the age of 16 are not permitted alone on the exhibit floor.   Please keep children off the loading docks during move-in and move-out times.  This policy will be strictly enforced.

Demonstrations:  As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits.  Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking equipment with an open flame, or any product that is otherwise potentially dangerous.  Exhibitors should establish a minimum setback of three feet (3′) and/or install hazard barriers as necessary to prevent accidental injury to others.  All exhibitors cooking, sampling or selling food must have prior approval. Use online form.

Exhibitors who are cooking will be required to provide a fire extinguisher in their booth.

Dining Hall / Outside Food & Beverage:  Food and beverages served in the dining hall must be consumed in the dining hall or designated eating areas.  No outside food and beverages may be brought into the Exhibit Hall or Meeting Rooms. See exception below:

Hotel restaurants have been informed of this group’s vegan/vegetarian preferences. All ASI attendees and guests receive a 20% discount at Shingle Creek’s restaurants and food outlets. Food purchased at these locations can be brought into the exhibit hall. Dining Options

Electrical:  All 110-volt electrical wiring should be grounded three-wire.  Power strips (multi-plug connectors) should be UL approved, with built-in over-load protectors.

Emergency & Public Safety:  In case of a medical emergency, call 911.  Immediately report any injury and/or accident that occur, or first aid that is rendered, to the exhibit hall registration desk or one of the security personnel during the convention.

Exhibit Displays: All exhibit displays, tables, racks or shelving should be designed and installed properly to support the materials being displayed on them.  They should be erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors.  This includes moderate wind effects that may occur when freight doors are open.  All exhibit displays must be confined to the booth space and cannot extend out into the aisle(s).

Exhibit Lighting:  No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space.  All hanging light systems must be approved in advance. Lighting should be directed to the inner confines of the booth space and should not project onto other exhibits or into the aisles.  Lighting that is potentially harmful, such as lasers or ultraviolet lighting must be approved in advance.  Lighting that spins, rotates, and pulsates and other specialized lighting effects should be in good taste and not interfere with other exhibitors or the general atmosphere of the event.

Exhibitor Move-In & Loading Docks:  (Include Exhibitor Packet underneath Exhibitor Move-In)
All exhibitors’ vehicles must proceed to loading docks and wait their turn.  Do not park in unauthorized areas to unload your vehicle.  Vehicles left unattended at the loading dock ramp that are NOT in the process of loading or unloading are subject to being towed at the expense of the owner.

Exhibitor Packet – Click here to see details.
Please review the Exhibitor Packet to order electricity, plants, carpeting and more.

Fire Marshal InspectionThe local fire marshal will inspect all exhibitor booths prior to the convention.  All booths must pass inspection before the exhibit hall can open.  If any booth fails inspection, it could result in the shutdown of the entire exhibit hall until the issue is resolved.  The fire marshal will be checking for the use of materials that are not fire retardant (see Flammable & Toxic Materials) and checking to make sure that all flooring materials are taped down to avoid any tripping hazard.  All tape must be non-residue tape. 

Flammable and Toxic Materials: All materials used in exhibit displays should be made of fire retardant and non-toxic materials.  All materials must be labeled as fire retardant.  If they are not labeled, exhibitor must bring a fire-retardant spray and treat the materials prior to the convention.   A receipt and/or an empty spray container will serve as proof that material has been treated. Failure to do this could result in the fire marshal shutting down the entire exhibit hall.  If the exhibitor cannot be located, the exhibit hall staff reserves the right to remove any materials that are in violation.

Gratuities:  Convention Center policy strictly prohibits any employee from accepting any gifts, gratuities, loans, favors, or any other items of value from parties doing business with the Convention Center.

Identification Badges:  All attendees, exhibitors, and exhibitor assistants must wear ASI-issued identification badges when attending general sessions, seminars, youth programs, or entering the exhibit hall. Identification badges are provided to registered attendees, exhibitors, and exhibitor assistants at the convention registration desk.  Local guests may attend evening meetings, evening exhibits, and all day Sabbath without identification badges.  Badges will be checked by convention attendants at the entrance to the main session hall, seminar rooms, and exhibit hall.

Literature:  No unauthorized literature distribution is permitted in the Convention Center.

Move-in & Move-out:  All move-in and move-out of exhibits must be through designated loading docks, freight doors, and freight elevators.  The main lobbies, exhibit hall doors, escalators, and passenger elevators are not to be used for this purpose.  Exhibitors may not bring their own pallet jacks into the exhibit hall.  Check with Exhibit Services if you need a pallet jack.

Oversize Vehicles:  Parking for large vehicles/trailers may take up to 2 parking spaces. Exhibitors staying in the hotel may park at no charge in the hotel parking lot.

Parking: Parking is free to all exhibitors who are hotel guests.

Prevention of Facility Damage & Disfigurement:  Only Convention Center personnel are authorized to operate portable walls and overhead dock doors, turn lights on or off, adjust air conditioning, or lock and unlock doors.

Public Space Facility Furniture:  The lounge furniture and/or plants located throughout the public areas in the facility are not to be moved.

Sidewalk/Exterior of Convention Center:  At no time will any vehicle be allowed to park on the sidewalks or fire lanes in front of or around the Convention Center.

Signs & Graphics:  Signs and graphics are permitted in all booth spaces.  No signs, banners, or similar items are to be affixed to the Exhibit Hall, General Session, or Convention Center walls or any surface throughout the building.  All signs and graphics outside of booth space must be pre-approved at least 2 weeks prior to the ASI convention and must be delivered on-site two days in advance.  Rigging of signs above Quad booths must be done on Tuesday.

Sound/Music: In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors.  Speakers and other sound devices should be positioned to direct sound into the booth rather than into the aisle.

Stickers, Helium Balloons, Confetti and Tape:  The use or distribution of stickers, helium balloons, and confetti are not permitted at the Convention Center.  Tape is prohibited as it leaves behind a residue that can damage the surfaces.  The one exception is tape used to secure flooring material to avoid a tripping hazard.  This is required by the fire marshal (see Fire Marshal Inspection).  This tape must be no residue tape.

Storage:  Fire regulations prohibit storing products, literature, empty packing containers or materials behind the back drapes in the exhibit booth.  Exhibitors may store a limited amount of supplies in booth area and under tables so long as these items are stored neatly and do not create a safety problem.  See the Exhibit Hall Decorator for additional approved storage areas.  No exhibit supplies or materials are to be stored or displayed outside the booth area.

Towers:  A Tower is a freestanding exhibit component.  The tower height limit is the same as the height restriction for the booth space being used (see Exhibit Booth Sizes).